​Privacy Policy for Muthtamil Sangam

Muthtamil Sangam ("we", "our", or "us") respects your privacy and is committed to protecting the personal information you provide through our website. This Privacy Policy explains how we collect, use, and handle your information in accordance with the New Zealand Privacy Act 2020.

By using our website, you agree to the practices described in this Privacy Policy.

Information We Collect

We only collect personal information that you voluntarily provide through the following website forms:

• Contact Us

• Sponsorship Enquiry

• Membership Request

Depending on the form you complete, the information may include:

• Your name

• Email address

• Phone number

• Organisation name (if applicable)

• Any other information you choose to provide in your message

You are under no obligation to provide this information. However, if you choose not to, we may be unable to respond to your enquiry or process your request.

How We Use Your Information

The information you provide is used solely to:

• Respond to your enquiries

• Process sponsorship enquiries

• Respond to membership requests

• Communicate with you regarding your submission

Your information is only accessible to authorised committee members responsible for handling your enquiry.

Information Storage

Our website does not store personal information submitted through our forms.

When you submit a form, the information is transmitted securely via email to the relevant committee members. No membership information or enquiry details are retained in a website database or on the web server beyond what is technically necessary to deliver the email.

Membership Information

Muthtamil Sangam does not maintain an online membership database through this website.

The Membership Request form is used solely to forward your request to the committee for follow-up. Any membership records maintained by the organisation are managed separately from this website.

Sharing Your Information

We do not sell, rent, or disclose your personal information to third parties for marketing purposes.

Your information will only be shared:

• With authorised committee members responsible for responding to your enquiry.

• Where required or authorised by New Zealand law.

Security

We take reasonable steps to protect information transmitted through our website against unauthorised access, loss, misuse, or disclosure.

While we strive to protect your information, no method of electronic transmission over the internet is completely secure. Accordingly, we cannot guarantee absolute security.

Cookies

Our website may use essential cookies required for the website to function correctly.

We do not use cookies to collect personal information or to deliver targeted advertising.

If analytics or additional tracking technologies are introduced in the future, this Privacy Policy will be updated accordingly.

Third-Party Websites

Our website may contain links to external websites operated by other organisations. We are not responsible for the privacy practices or content of those websites. We encourage you to review their privacy policies before providing personal information.

Access and Correction

Under the Privacy Act 2020, you have the right to request access to the personal information we hold about you and to request correction of that information where appropriate.

As our website does not retain form submissions, any requests relating to information you have submitted will be handled by the committee members who received your enquiry.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any updates will be published on this page, together with the revised effective date.

Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact Muthtamil Sangam using the Contact Us form available on this website.